# School

# How To Add Calendars In School Settings

In the calendar you get two options, you can either use the 'Default Calendar' or if you want to add your own calendar click '+Add Calendar'

  


Menu >> Settings >> School >> Calendars

or

Menu >> School >> Calendars 

  


If you want to add a calendar click '+Add Calendar' and a popup calendar setup page will appear.

  


Give a title or name to the calendar**** then, add desired data like - Creating your calendar duration years, Weekdays Setup, and choose who will be able to see the events in the calendar of the particular year. 

  1. Title   

  2. Start and End date (from, to)   

  3. Weekdays selection   

  4. Select event visible to. It is a good practice to select all profiles so that any user can view the school calendar.  




Click Submit to save

  


![](https://help.opensis.com/galleryDocuments/edbsna7178fc74864ddf5548d789ace64e75ea27453f73f44f4f987f0c59fe5dba06e81f341d752b55df9643c2a40e78a3e7b?inline=true)  


  


To add an **Event / Holiday** click on any date on the calendar. An 'Add New' pop-up will appear. Here you select Event or Holiday from the options that are shown below.  


  


![](https://help.opensis.com/galleryDocuments/edbsn71f98a0b455b2ca3fd9cba8c87b13bff08024a6c484783951682215ff88eac5b04079dae9046c3bddd8c8cc671e650a6?inline=true)  


  


Select the Event tab.

  1. Add **Title** of the event  

  2. Add **Date** \- A start date and end date  

  3. Create **Notes** according to the event requirements  

  4. Add **Event Color**  

  5. Select **Visible to** whomever it is needed to be visible to  

  6. Turn on the **Show Events System Wide** toggle if you want the event to be seen in all the Schools in your account.



Click Submit to save.

  


Similarly to add a holiday, select the 'Holiday' tab  


  


![](https://help.opensis.com/galleryDocuments/edbsna7178fc74864ddf5548d789ace64e75e9280181560837881a6a08fb7a385b83b19480a590ac7551d17890a1c2e8e1788?inline=true)  


  


  1. Add **Title** of the holiday  

  2. Add **Date** \- A start date and end date  

  3. Create **Notes** according to the holiday requirements  

  4. Turn on the **Apply to All Schools** toggle if you want the holidays to be displayed in all the schools in your account.  




Click Submit to save.

# How To Add Grade Level In School Settings

When you need to add data to the school fields you can navigate to the settings on the menu bar and find the school on top. 

  


Menu Bar >> Settings >> School >> Grade Levels  


  


Here you can create Grade Levels for your school. 

  


Click on '+ Add New Grade Level' to get started.

  


After clicking you will see a pop-up section where you can add the Grade Level.  


  


![](https://help.opensis.com/galleryDocuments/edbsne5d81e7a912389648be27dfd2cdac5bd9d8e360d01e712d67e8b43dc3482b864e095e36d14396f5da6f463b2a2c6c6fe?inline=true)  


  


Here you will be adding:   


  * Title of the grade
  * Short name
  * Sort order
  * Choose grade level equivalency value
  * Age range allowed for the grade
  * Educational stage
  * Next promoted grade



  


You can repeat the same step to create more grade levels using the same method that you have in your own school.  


  


![](https://help.opensis.com/galleryDocuments/edbsnaf00e80f57a45d9f3721572e953c868ac2457af84da6f015dc2c8e6c17a588c7b5e89921f2d202ddfd208cd189992461?inline=true)

# How To Add Marking Periods In School Settings

Marking Period is the time division of the entire school year. You must set up the marking periods before you can run the school within the system.

  


Navigate to **Menu Bar >> Settings >> School**

  


Click on **Marking Period.**   


  


You can find the marking period under settings >> school and also under the school option directly on the menu bar  


  


Menu bar >> Settings >> School >> Marking period

or

Menu bar >> School >> Marking period

  


By clicking on '+Add a full year to begin' you will see a popup setting page. You can add here:

  


![](https://help.opensis.com/galleryDocuments/edbsn0f6519d6170259140866df1740b8b475f25495a38428b97fe4c8fa4b20c090ff7d9cd6ce735f94f82c8fffc6c3b5a957?inline=true)  


  


  1. Title of the year  

  2. Short Name  

  3. A beginning year and ending date of the year  

  4. If you want to add Grades, Exams, and Comments in the year select the options  

  5. By selecting Grading you will find the Grade Posting beginning date and ending date that you will need to add.  




and click Submit.  


  


![](https://help.opensis.com/galleryDocuments/edbsnc8589fead18386f8be975a1ae810c8a199f2cbffd6d34a84012f879771308b9aac4c0c247d04217320d6030ebd41acb5?inline=true)

  


A school year can be divided into separate **semesters and quarters** or even**trimesters**.

  


Now when you are done with creating the year you can now start creating a semester. Click on the **Add Child Marking Period** to create the subordinate marking periods.

  


In any sections where you click on the three dots, you will get options to delete or edit the field.

  


By clicking on the pen you can edit the fields.  


  


By clicking on the bin logo to delete the entry.  


  


Click on '+' to add a marking period. By clicking you will get a popup page where you need to add:  


  * Title of the semester 
  * Short Name
  * Beginning and ending date of the semester
  * If you want to add Grading, Exam, and Comments in the semester select the options.
  * By selecting Grading you will find the Grade Posting beginning date and ending date that you will need to add



and click Submit.

  


You can create more semesters using the same method.

  


A school year can be divided into separate quarters.

  


After you have done creating a Semester you can now create Quarters.

  


Click on '+' to add a semester in the year. By clicking you will get a popup page where you need to add:

  * Title of the semester 
  * Short Name
  * Beginning and ending date of the semester
  * If you want to add Grading, Exam, and Comments in the semester select the options.
  * By selecting Grading you will find the Grade Posting beginning date and ending date that you will need to add. The teachers are allowed to enter final grades between these dates.



  


Click Submit to save.  


  


You can create more quarters using the same method.

  


The user can have Summer Semester as well outside of the Full Year as shown in below

  


This is what you will get after setting the whole marking period.

  


![](https://help.opensis.com/galleryDocuments/edbsn852bfb05771a918867ef198ac489343555294850a5cbfed583f96266826e3b0250040beb72989344135c03e8ea163db5?inline=true)

# How To Add Period In School Settings

When you need to add data for the school fields you can navigate to the settings on the menu bar and find the school on top. 

  


Menu Bar >> Settings >> School

  


Let us start with **P** eriods.

  


![](https://help.opensis.com/galleryDocuments/edbsncbcf3468d455d7da8a9e2e94f5dc3033ea8e391dfa85fc86ef7b72cb40be6976b0f8aca6fa1bb387f4a59726106f0d88?inline=true)  


  


If your school follows the same period routine every day of the week (which is most common), then just click on **+Add New Period** and fill out the form with the following information:

  1. Title of the period  

  2. Short name  

  3. Start and end times  

  4. You can switch on the toggle for 'Calculate Attendance' if you want to incorporate the periods to get attendance on.



If the calculate attendance field is not set to "yes", then attendance for that period cannot be taken by the teacher or administrator for any course section that will occur during that period.

  


The half-day and full-day minutes are calculated automatically, but you can over-ride them for the desired value. The attendance calculation is done based on these values to determine if a student was present for the full-day or half-day in the school.

  


If your school uses a different period routine, meaning different period time durations that can be run on separate days according to the school's needs., then click on the '+Add Block/Rotation Day'

  


After clicking you will see a pop-up section where you can add the name and sorting order for the block. You can create multiple block/ rotation blocks which will be associated with calendar days.  


  


Select each block and click  '+Add New Period' and add the period details. Once you fill it in it will look like tis:  


  


![](https://help.opensis.com/galleryDocuments/edbsn1721483b589126de3edd12a4d84c5f35467bfeb5c521f6080aa8846fa3fae931df56ea7f4a8342c4e489ce500db9802c?inline=true)  


To connect the block days to calendar, navigate to **Menu Bar >> School >> Calendars**

  


Select the block for each calendar day from the drop down. In the example below, a three day rotation is shown.  


  


![](https://help.opensis.com/galleryDocuments/edbsndd6de7bac742ee05cad20d5091146ff65d7d63c9b735f2afe89732fa3f5bd5da40859fd736e1848cce7a3fa61db0a74b?inline=true)

# How To Add Preference In School Settings

When you need to add data for the school fields you can navigate to the settings on the menu bar and find the school on top. 

  


Menu Bar >> Settings >> School

  


Click on Preference.

  


![](https://help.opensis.com/galleryDocuments/edbsn9d7d0339bb7f73802b30a3bdb701649482426c0b300741b4ce68b60d4e85c0ecb80c49d69f372d32e4fb12ff59d2daa0?inline=true)  


In Preference, you need to set your login preference (sample data given):  


  


  1. The number of login failures allowed before the account is disabled



  1. Maximum inactive days are allowed before the account is disabled  




Click Submit to save.

# How To Add Rooms In Settings

Menu Bar >> Settings >> School

  


Adding Rooms

  


Here you can add the classrooms that are used in your school. Please note that the Room will be associated in Course Section creation and the capacity of the room is used during scheduling. You are not permitted to schedule more students than the capacity of a room.  


  


Click on '+Add New Room' to start adding a room.

  


After clicking you will see a pop-up section where you can add the Rooms.

  


Here you will need to add:

  * Title of the room
  * Capacity
  * Sort order
  * Description
  * Active status of the room by moving the toggle and submit.



If a room is no longer in use, you can make it inactive so that it does not show during course section creation.   


  


![](https://help.opensis.com/galleryDocuments/edbsn45068c06ed68d3d84b11603b908e307033528dfd99e1991a332cce8863c313a7ab6f17c24a7544ccf9279c42acfd0e4b?inline=true)

# How To Add School Fields In School Settings

If you want to add custom school fields you can navigate to:  


  


Menu Bar >> Settings >> School

  


Click on **School Fields.**   


  


Here you will find some system categories and default fields within them. You can add new categories and create fields within them or add fields within the default categories.  


  


![](https://help.opensis.com/galleryDocuments/edbsn91560abeb0a222b5b74ffb22c1b4d39c460be282e1da9d489f1c101e5791f17d3e7b42cf5ceddcbf120e74a7f266b6df?inline=true)  


  


  


Click on**'+Add New Category'** and you will get a popup page where you will need to add details like:

  1. Category Title   

  2. Sort order  




Click Submit to save.  


  


After you have added a category you can start adding new fields within the category.  


  


Select the category and click '+Add New Field'   


  


![](https://help.opensis.com/galleryDocuments/edbsn31b7ef173813aa80ff793271decb8f519a6e38088c291f5331c70515e3cf8d375c7cc18c1b9bce56d266ee161b85c5eb?inline=true)  


  


In this area enter:

  1. Field name  

  2. Field Type  

  3. Default (if any)  

  4. Turn on or off Required, Hide, and All Schools toggle as per you requirements.  




Click Submit to save.   


You can repeat the same steps to create more fields.

# How To Add Sections In School Settings

Navigate to Menu Bar >> Settings >> School

  


We are now working on Sections.

  


If you have a lot of students in a particular grade level, it might be easier to schedule them by sections. You can group a bunch of students to a particular section.

  


Click on '+Add New Section' you will get a pop-up where you will need to add the tile of the section and sort order then submit to save.

  


You can repeat the same step to create more sections using the same method that you have in your school.

  


![](https://help.opensis.com/galleryDocuments/edbsn1721483b589126de3edd12a4d84c5f358cc8c56d01cd70f51ab115a9987c8995eec20b1a49b96377cdc75822432aae6c?inline=true)  


  


Once you have the Sections created, you can assign a student into it. Navigate to a student's record and click on the enrollment information. There you will find the section field. Edit the record to assign the student into the section.  


  


To assign a group of students into a section, navigate to **Students >> Group Assign Student Info** and select a group of students and put them into the desired section.  


  


![](https://help.opensis.com/galleryDocuments/edbsnb8934f66dc69643b7e3dc82cf5c5a2c74821301bcd758c06c7a3bcad97055dd63e50128aa3927505f80224458bfc2dc4?inline=true)

# How To Set Up Wash Information For Your School In CrownSIS

# Understanding WASH Information in Schools  


WASH stands for Water, Sanitation, and Hygiene. It's a critical component in ensuring a safe and healthy learning environment in schools. Proper WASH facilities, including clean drinking water, gender-segregated and accessible toilets, and handwashing stations, contribute to the overall well-being of students and staff. WASH information in a school typically includes details about the availability and condition of these facilities, and it plays a crucial role in assessing and improving school infrastructure.

# Setting Up WASH Information in CrownSIS  


To accurately record and manage the WASH information of your school in CrownSIS, you’ll need to set some initial parameters and then enter the specific details about your school’s facilities. Below is a step-by-step guide to help you through the process.

## Step 1: Set Parameters for WASH Information  


Before you can enter the WASH information, you must define the types of toilets and their accessibility within your school.

  1. ### **Navigate to Settings:**  


     * Go to the **Settings** section from the navigation menu.  

  2. ### **Add Toilet Type and Accessibility:**  


     * Under the **List of Values** , you’ll need to add different toilet types and their accessibility options. For example, you might add values like _Female Toilet_ , _Male Toilet_ , and _Common Toilet_.  

     * To add a value, select the relevant category, such as **Common Toilet Accessibility**.  




![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUf43rWXlLwwLY1EYnVrfLnVaolfBUP29k1xRhEszgYHN-d8khYsPwYwzBUQnJr0MlI3T1ISYf9Nf2nDT2NK-ZWZ0BfVMLnb_RZd94qZeUFIRArGN7VRxDuYd1xx56YXpAJmPlMu-lvjkgak5SpyQhfUdzetGb82=s2048?key=SEVS9Kbd7dPGixSIR36dtg)

  


  


  1. ### **Add New Accessibility:**  


     * Click on **Add New Accessibility**.

![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUd4ksZ27VktXTg4XDXD_yvIILH6AVXtIcIT9RFh1riQjBVKqHQyxDKZnSidvtWvp32YnPc7XTEKeHl_KPQPcbpW3AA5r7yTcX3s6xSdum6S8SEXZ--3D7S4ORvJVepKyu6RtQz_Xfaa87dKTvZrRykt8rh58_-P=s2048?key=SEVS9Kbd7dPGixSIR36dtg)

     * Enter the name of the accessibility option, such as "Wheelchair Accessible" or "Near Classroom," and click **Submit.**![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUdTC6sAabgnhUufy4lghYiv7BjsFdo-smHbAfCkuIR_7zqWLk2kfIfnqAc3qQssYTSJS2dJsPqAPmkwO9Nwc0dJfkA6U8AP-com7qonnZb1sHBE1gzablofHXBkgY-qKgrip9wu24EjqgN5KxtyjyHPosWDBYSv=s2048?key=SEVS9Kbd7dPGixSIR36dtg)



This setup ensures that you have all necessary options available when entering the WASH information for your school.

## Step 2: Enter WASH Information for the School  


With the parameters set, you can now proceed to input the actual WASH information.

  1. ### **Navigate to School Information:**  


     * From the main navigation menu, go to **Schools**.
     * Select **School Information** from the list.  

  2. ### **Access WASH Information:**  


     * In the left-hand menu, choose **WASH Information**.

![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUeb7gCJOaLBsykzoU2T7gAZ6z-_EbzMbkrq-3wLvcnxCkOYDbg95UVIAr8zdgVtDcTS6Niso0F0pXEuG3vKpLtDULRF2ID3xs7vQXPWxLRoUwEnfnQKNUnBJ0w2LXGaTyyOr4blzu26fCQLJzTaPXctNvq3cUk=s2048?key=SEVS9Kbd7dPGixSIR36dtg)

     * Click on **Edit Information** to open the form in an editable format.

![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUcdpAHO2WSzn2rb5VtoqkU2FX9Mr60QOLIp6jpInL55KguxpyA-2Qw2k3oCaK5nOGl3FusmOOtPm-A92m1aSGDQiD7mwKXRtUVNj1QOo8LHKbh2h34ykOBdvpSJ4zl6iJpm1sXNqldRWLksvFh57joUwtcwOg4M=s2048?key=SEVS9Kbd7dPGixSIR36dtg)

  3. ### **Fill in the WASH Details:**  


     * Enter the required information about the water, sanitation, and hygiene facilities in your school. This includes the number and type of toilets, their accessibility, availability of handwashing stations, and other relevant data.
     * Make sure all the fields are filled out accurately to reflect the current status of the facilities.![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUfBoFI7jSXt2Gz6YMl9EApVxoWYq8rxwgrOwl7CCcJwNN_KQuWklwzIvHk1pzH3iS9EBPBrkqCF9NK5eQxbIGgyAoMqlv9Pzqk53kkeNGO5lEOQqUL-6BCE3ZEXS8-tQ1ebDVRWJTOUAs9WF2QDhXUrh1a6Uyo0=s2048?key=SEVS9Kbd7dPGixSIR36dtg)
  4. ### **Save Your Entries:**  


     * Once you’ve completed the form, click **Update** to save the information.

![](https://lh7-rt.googleusercontent.com/slidesz/AGV_vUdLQw2U7Cbw1_oJ9yn597fusWR5e4gIzHWxOm8BJlDoALZ88llgoc-Y1_TA97sy6KzSfGykPs4KLNAe3a4YR26z-t54-WJ5EyWzSiCfHTyCGsfUZet5MFqA6HU--7neVZINvHG0gKyIJyk9CQQzqWtbM-oMJUY=s2048?key=SEVS9Kbd7dPGixSIR36dtg)




Congratulations! You have successfully set up the WASH information for your school in CrownSIS. This data will help ensure that the school's facilities are up to standard and will assist in any future assessments or improvements needed in the school’s infrastructure.

# Setup Your School Parameters

Before you start working on your created school you need to set a few parameters that your school follows, for example - periods, sections, rooms, attendance codes, grade setups, honor roll setup, L.O.V. (List of Values), etc. that we will cover in the coming articles. 

  


For now, let us introduce you to the different parameters you will customize.

  


To navigate to

  


Menu >> Settings >> Setting panel

  


Here first you will find the school parameter, under school you will find:  


  


  * Periods - Here you can add the number of periods in your school 



  


  * Grade Levels - Here you can add the number of grade levels in your school year. ( Includes college years)



  


  * Sections - This lets you divide a grade level into the number of sections your school has.



  


  * Rooms - Add the number of rooms available to accommodate students, staff, and other activities with how many people can be accommodated per room in your school. 



  


  * School Fields - Here you can customize what information you need in different sections of the school fields. You can add parameters and fields.



  


  * Preference - Here the admin can set the preference of maximum login trials and inactive days allowed before disabling a user's account. 



  


  * Marking Period - You can divide a school year in half (semester) and quarters and more these partitions are the marking periods that can be used for grading and reporting. 



  


  * Calendars - Create your school calendar with information like days in a week, yearly festivals and holidays, and other information you need to add to the calendar from the start. you can add other events later.



  


  


Under the Student section, you will find:

  


  * Student Fields - Here you can see the list of system generated categories and fields for the student information capture. You can add custom categories and fields. 



  


  * Enrollment Codes - Create different codes that will indicate different enrollment actions throughout the school. For example, put NEW for newly enrolled students, DROP for dropped out students, and so on.  




  


Under the Staff section, you will find:

  


  * Staff Fields - Here you can see the list of system generated categories and fields for the staff information capture. You can add custom categories and fields. 



  


  


Under the **Attendance section,** you will find:

  


  * Attendance code- Create an attendance code for student attendance that can be used overall at the school. Example - A for Absent, P for Present, T for tardy, and so on.



  


Under the Grades section, you will find:

  


  * Standard grade setup - You will find US Common Core standards, School-specific standards, and grade standards that the admin can create to be used throughout the school.



  


  * Effort Grade Setup - Here the admin can create effort-based grading parameters by adding effort-based grade categories and items in the effort grade library also create an effort grade scale to use for grades and reports.



  


  * Report Card Grades - Create report card grades by adding the value of the grades and break off to use in calculating aggregates throughout the school as per your school grading to point ratio rule.



  


  * Honor Roll Setup - Create honor-based rolls as per your school requirements to be used throughout the student.



  


  * Report Card Comments - Create a few report card comments on the back end that can be used for reports (common comments), a teacher can give their own written comments on the report card too.



  


  * Historical Marking Period - Create a historical marking period for importing historical marks with the current school marking period pattern.



  


Under the Administration, manage:

  


  * Profile & Permissions - In this section, the admin can choose which profiles to add like staff, teachers, etc. You can also choose from different permissions that you want to give certain profiles.



  


Under the List of Values, manage:

  


You will be choosing a list of values you want to add for the actual sections where you will be adding the details. Parameters you will need to go through are.

  * School Level 
  * School Classification
  * Country
  * Female Toilet Type
  * Female Toilet Accessibility
  * Male Toilet Type
  * Male Toilet Accessibility
  * Common Toilet Type
  * Common Toilet Accessibility
  * Race
  * Ethnicity
  * Language