# Administrator

# How To Create Custom Profiles And Assign Permissions

The system comes with seven default profiles as shown below:  


  


![](https://desk.zoho.com/galleryDocuments/edbsnbcdd06dc534f9321430a8491e6d7015a53bdb25967ecbbdf2f1658b9d344963020eafb10d2d393342e103867b223d4ef?inline=true)  


  


  


A user with the correct permission, like a SuperAdmin or School Admin can create any number of profiles based on an existing profile.  


  


Click **+Add Custom Profile**  


  


Add the name of the profile, the user type based on which you are creating the custom profile, and a short description. When you select the user type the new profile inherits all the permission properties from that user type. You have to adjust the permissions by turning off some View-Edit capabilities to create the new profile.  


  


Once this new profile is created, you can assign this profile during Staff, Student, or Parent data entry.  


  


In the example below, a new profile for a Registrar is created and some permissions are tuned off.  


  


  


![](https://desk.zoho.com/galleryDocuments/edbsn1606d58dd75a5821af23774a7637036b2d7d9a264de56826c1450ac730f0878f958e6837ca2b7602e0359f0899583a32?inline=true)  


  


  


![](https://desk.zoho.com/galleryDocuments/edbsnf5ff9da032ade56d5189f3382dbc86dfded4c3d48033ef178508c80470fd93c572d3f8a8b35ef6a7b8fb580191c17d60?inline=true)  


![](https://img.zohostatic.com/zde/static/images/info.png)

_You can click on the down arrow keys at the extreme right and make granular adjustments to permission for different sub-menus._

# How To Manage User Profiles And Permissions

Access to the system is controlled by Role Based Access Control a.k.a. RBAC. The person signing up for the account in CrownSIS automatically becomes the default Super Administrator in the system.  


  


To start with, there are seven different Profiles with meaningful systems access are provided. The Super Administrator has access to all menus and submenus and all functionalities of the system.  


  


Super Administrator can create a school administrator and provide that individual with add/edit capabilities.   


  


![](https://img.zohostatic.com/zde/static/images/info.png)

 _The difference between a Super Administrator and a School Administrator is that a school administrator has access to one or more schools to which he/she has been granted permission. Super Administrator on the other hand has access to all the schools within the account._

  


  


![](https://desk.zoho.com/galleryDocuments/edbsn3936419e546a5ff4e62018fef2e6e37c97b5c78f7494adcc8072ab0ab6527ad4a52c0319e59e7243b9395b459646f74a?inline=true)  


  


Clicking on the down arrow key on the extreme right of the main menu name will show the sub-menu access as given below:  


  


![](https://desk.zoho.com/galleryDocuments/edbsnb58ab4a603e57933dee3383faca419e80abc6737efe24db5aacec907a4ef2e9541e0b6e489fd465078051dea3b3a2e74?inline=true)  


  


  


Click on each of the Profiles and inspect the View-Edit capability. You can turn off access using the toggle switch. Remember to click Update after making changes.

  


![](https://img.zohostatic.com/zde/static/images/exclamation.png)

_Student and Parent profiles are designed as view only. A parent can change the address and the last name. Therefore, most of the editing options are disabled by the system and cannot be turned on._

  


![](https://img.zohostatic.com/zde/static/images/info.png)

_Staff with Homeroom Teacher profiles can add Effort Grades for students during final grade entry in a marking period._